Hartley District Progress Association
Minutes 2012 AGM
Hartley Old School Hall 5 11 2012

PRESENT: Chris Bird, Ian Campbell, Seamus Casey, Margaret Combs, Michael Combs, Ross Howard (from 8:20), Sharon Howard (from 8:20), Barbara Johnson, Joan Kent, Tom Kent, David Peters, Doreen Peters, Jim Robson (from 8:15), Trish Ryan, Barbara Wass, Duncan Wass. 

APOLOGIES: Dick Austen, Barry Fennell, Diane Green, Kerrie Mills, Ramsay Moodie, Susie Moodie, Bob Morris, Diane Pease.

The meeting commenced at 7:40

In the Chair: Seamus Casey

Treasurer’s Report: Barbara Johnson circulated copies of the annual accounts. Discussion followed. Note $434 due to the general account from Western Crossings. Money due from hall hiring. $500 in credit. 
MOTION: “That the annual accounts as presented be adopted and held in the record” Moved Barb Johnson Seconded Mick Combs.   
David Peters asked about the insurance policy. The current premium is $600 less than last year’s. Motion carried unanimously.

PREVIOUS MINUTES: 
MOTION:”That the 2011 AGM Minutes as circulated be accepted as an accurate record”. Moved Seamus Casey. Seconded Margaret Combs. Carried unanimously. 

CORRESPONDENCE: Letter from Doreen Peters (undated) on behalf of Hartley RFS to thank HDPA for the donation of $500 toward 2012 Christmas party held by RFS. 

COMMITTEE COMPOSITION: Mick Combs proposed an increase to committee numbers. Discussed. Would require a change to the constitution. 
MOTION: That this AGM of Hartley District Progress Association requests the Office Bearers take such steps as may be necessary to amend the Constitution to provide for two additional ordinary committee positions making a total of five rather than the present three”. Moved Mick Combs Seconded Margaret Combs. Carried unanimously.

ELECTION OF COMMITTEE: We have received written nominations for all positions. No position was contested. 
Voting papers were circulated and a secret ballot conducted.  All candidates received unanimous support.
Election Results: 
President :		Seamus Casey. 
Vice President :	Duncan Wass. 
Secretary:		Ramsay Moodie. 
Treasurer :		Seamus Casey. 
Ordinary Committee Members:
Ian Campbell, Barbara Johnson, Mick Combs, Diane Green

Proposed Raffle: Seamus and Barbara reported. Discussed. 
Thanks to Jim Robson for donation of wine. 
Thanks to Barbara and Duncan for the donation of $50 voucher to Teahouse. 
Jim Robson arrived at 8:15
Sharon and Ross Howard arrived 8:20
More prizes coming. Ticket books were given out. Decided to draw the raffle at a function in March next year. Jim will check on the legal requirements (believed administered by Office of Liquor Gaming and Racing) and get back to Trish.  (Has done so and we do not need to worry until we get up to $25,000)
Ticket price agreed at $2 each or three for $5.

Hartley Vale Cemetery Trust $1,000 ????

There being no further business, the meeting closed at 8:25.